Salary Certificate Format Nepal: English & Nepali Samples

A salary certificate is a letter from your employer, on company letterhead, signed and stamped. It confirms that you work there, your designation, how long you have worked there and how much you are paid. In Nepal, banks, embassies and landlords usually ask for one. Below are copy-paste English and Nepali salary certificate formats. You can also create a signed-ready PDF in about two minutes with the free salary certificate generator.

What is a salary certificate?

A salary certificate (Nepali: तलब प्रमाणपत्र / तलब प्रमाणित पत्र) is a one-time document your employer issues on request. It is different from a monthly payslip. It is used as proof of income and employment for:

• Bank loans, home loans and credit cards
• Visa and student-visa sponsorship (for example, a parent's salary certificate for a child studying abroad)
• House rental agreements and other financial verification
• Background checks when you change jobs

There is no government-prescribed format in Nepal. Any clear letter on company letterhead with the details below, signed by an authorised person and carrying the company stamp, is generally accepted. Some banks and embassies have their own format, so check theirs first.

Salary certificate format: what to include

Brief vs detailed format. A brief salary certificate states only the gross monthly or annual salary. A detailed one breaks salary into basic, allowances, deductions and net pay, which banks often prefer for loan assessment. The generator lets you pick either.

Salary certificate sample in English (copy-paste)

[COMPANY LETTERHEAD]

Ref. No.: ________ Date: ____ /____ /20____

TO WHOM IT MAY CONCERN

Subject: Salary Certificate

This is to certify that Mr./Ms. [Full Name], Employee ID [ID], has been working with [Company Name], [Address], as [Designation] in the [Department] department since [Joining Date] on a [permanent/contract] basis.

His/Her current monthly salary is as follows:

Particulars	Amount (NPR)
Basic salary	[ ]
Allowances	[ ]
Gross monthly salary	[ ]
Less: SSF / Provident Fund contribution	[ ]
Less: Income tax (TDS)	[ ]
Net monthly salary	[ ]

His/Her gross annual salary is NPR [amount] ([amount in words]).

This certificate is issued at the request of the employee for the purpose of [bank loan / visa application / other] and does not create any financial liability for the company.

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[Name of Authorised Signatory] [Designation], [Company Name] (Company stamp)

Simple salary certificate sample (one paragraph)

This is to certify that [Full Name] has been working at [Company Name] as [Designation] since [Joining Date]. His/Her gross monthly salary is NPR [amount]. This certificate is issued on his/her request for [purpose]. — [Signature, name, designation, company stamp]

Salary certificate in Nepali (तलब प्रमाणपत्रको नमुना)

[संस्थाको लेटरहेड]

पत्र संख्या: ________ चलानी नं.: ________ मिति: २०____ /____ /____

जो जससँग सम्बन्धित छ

विषय: तलब प्रमाणित गरिएको सम्बन्धमा ।

प्रमाणित गरिन्छ कि श्री [पूरा नाम] (कर्मचारी संकेत नं. [ ]) यस [संस्थाको नाम], [ठेगाना] मा मिति [नियुक्ति मिति] देखि [पद] पदमा [स्थायी/करार] रूपमा कार्यरत हुनुहुन्छ ।

निजको हालको मासिक तलब विवरण यस प्रकार छ:

विवरण	रकम (रु.)
आधारभूत तलब	[ ]
भत्ता	[ ]
कुल मासिक तलब	[ ]
कट्टी: सामाजिक सुरक्षा कोष / सञ्चय कोष	[ ]
कट्टी: आयकर (TDS)	[ ]
खुद मासिक तलब	[ ]

निजको वार्षिक कुल तलब रु. [ ] (अक्षरमा: [ ] मात्र) रहेको व्यहोरा प्रमाणित गरिन्छ ।

यो प्रमाणपत्र निजको अनुरोधमा [बैंक कर्जा / भिसा / अन्य] प्रयोजनका लागि जारी गरिएको हो ।

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[अधिकार प्राप्त अधिकारीको नाम] [पद], [संस्थाको नाम] (संस्थाको छाप)

Tip: For embassies, use the English version, or attach an English translation to the Nepali letter.

How to get a salary certificate online

1. Ask HR in writing (email is fine). Mention the purpose (bank, embassy) and whether they want a brief or detailed format.
2. HR prepares it, either in Word on letterhead or with the free salary certificate generator, which has brief and detailed formats and PDF download.
3. Check the figures against your latest payslip. Banks cross-check gross pay, SSF deductions and net pay.
4. Get it signed and stamped by an authorised signatory. A generator PDF is only a draft until the employer signs and stamps it.
5. Scan or collect the original. Embassies usually want the original or a notarised copy.

Important: A salary certificate is only valid when your employer issues it. Using a generator does not replace the employer's signature and stamp. Never create a certificate for an employer that has not approved it.

Salary certificate generator: create one free in 2 minutes

MySalarySlip's free salary certificate generator:

• Enter employee, company and salary details.
• Choose a brief or detailed certificate.
• Preview it, download the PDF, then print it on letterhead, sign it and stamp it.

Create a salary certificate now →

Salary certificate vs payslip

Full comparison: Salary Slip vs Salary Certificate: The Difference

FAQ

What is the format of a salary certificate in Nepal? Use company letterhead, a reference number and date, "To Whom It May Concern", the employee's name, designation and joining date, the monthly or annual salary (optionally with a breakdown), the purpose, and the authorised signature and company stamp. Nepal has no mandatory government format.

Can I get a salary certificate in Nepali? Yes. Many employers issue a तलब प्रमाणपत्र in Nepali for local banks. Use the Nepali sample above. Most embassies need an English copy.

How do I get a salary certificate online? Ask HR by email. HR can create it with the free salary certificate generator, then sign and stamp it. The PDF is only valid once the employer has authorised it.

Is a salary certificate the same as a payslip? No. A payslip is the monthly earnings and deductions statement. A salary certificate is a one-time, signed letter certifying your employment and income. See salary slip vs salary certificate.

Who signs a salary certificate? An authorised person, usually the HR manager, finance head or managing director, along with the company stamp.

Is there a legal requirement to issue a salary certificate? The Labour Act 2074 does not mention salary certificates, but employers must keep accurate pay records. See Understanding Salary Certificates in Nepal: A Legal & Practical Guide.

Related reads

• Salary Slip vs Salary Certificate
• Understanding Salary Certificates in Nepal: A Legal & Practical Guide
• Free Salary Slip Generator for Employers
• Minimum Wage in Nepal